FAQs - Match Approvals and Permission to Tour

Who is covered by the Regulation? The Regulation covers clubs in membership of the Scottish Rugby Union, affiliated Scottish schools and visiting clubs/schools during their stay in Scotland.

Do we have to apply for approval for every fixture? No. Whilst Scottish Rugby reserves the right to approve any fixture, approval is only normally required where:

  1. The match involves clubs/teams from more than one Union (e.g. a Scottish club going on tour, a Scottish club hosting an incoming touring team or two incoming teams wishing to play a match in Scotland); and
  2. The planned match is during the Summer rugby break (known as “Close Time”).


How do we apply for Permission to Tour? There is a standard form on our website. The form should be completed under the authority of your club committee.

When should we apply? Clubs are advised to apply as early as possible, and at least four weeks before the departure date, as we will require to obtain the approval of the other Union(s).

Do we need to apply if we are only visiting England, Wales or Ireland? Yes. Whilst there is an informal arrangement between the “Home Unions” that permission will be granted, approval is still required under the WR Regulation.

What are the consequences if we don’t apply?  If you tour without permission your club may be subject to misconduct proceedings. The tour party will also not receive the benefit of the free travel extension available under the Club Accident Insurance Policy. 

We have an incoming touring team. What should we do about Tour Approval? You should let us know by using the form on our website and the visiting team should apply for permission to tour from its own Union. Your visitor’s Union will ask the SRU to approve the match against your club/school. We will send you a copy of the approval when granted.

Matches during the Summer break

Why is there a Summer break from matches? This is a player welfare issue.

Does this mean that my club needs permission to train in the Summer? No. The ban is from playing matches. If you want to hold training / practice sessions then this is fine.

How long does the Summer break last? In 2016 Close Time will begin on Monday 23 May and end on Saturday 6 August. The exact dates each year are set out in the National Competition Rules.

What are the consequences if we don’t apply? Your club may be subject to misconduct proceedings.

Any Further Questions? Please contact Kathleen Munroe at kathleen.munroe@sru.org.uk or phone 0131 346 5102.