Permission to Go on Tour

If your club or school is planning to play rugby outside Scotland you will need to obtain permission to do so from both the Scottish Rugby and the Union you are visiting. The steps in this process are as follows:

Tours involving players under the age of 18

1. Ask the club / school you are visiting to provide details of any age related rules/law variations operating in their Union. For player welfare and insurance reasons we will only approve tours played under comparable age-banding conditions, game variations and Laws as are used in Scotland. If you wish to discuss our age banding policies/rules please contact Shona Stott: [email protected] or phone 0131 346 5155.

As part of the approval process for any age grade tour please note that we will require written confirmation that any matches on tour will either be:-

     (i) Played under local variations which are acceptable to Scottish Rugby; or
     (ii)  Will be played under Scottish AYRTPR rules.

2. Discuss the proposed Tour with your club's Child Protection Officer (CPO) or person responsible in your school for safeguarding. In particular you will need to consider with them the contents of Scottish Rugby's safeguarding best practice guide on Overnight Trips and/or Travel Abroad :

3. Obtain approval for the Tour from your club's Committee (this must be the club's senior decision making body and not just the mini or youth section committee). For School Tours please obtain permission from the school's Headmaster or Senior Management Team.

4. Seek Scottish Rugby's approval for the Tour by completing and submitting a Tour Application Form. This form is available below:-

Please note that we will not process a club application unless it has been signed off by both the club CPO and the Club Secretary or President. We will also not approve your application if we believe that the club does not have appropriate safeguarding procedures in place. School applications must be signed off by the person responsible for safeguarding and a member of the school's Senior Management Team.

Tours by Adult Teams

Please complete and return a copy of the Tour Application Form below to Scottish Rugby's Regulatory Department:-

Next Steps ...

On receipt of your application we will review it and, providing everything is in order, we will officially stamp it and electronically pass it to the other Union(s) for their own approval. We will also email the applicant a copy of the approved form and a covering letter (and for clubs we will copy in the Club Secretary). A copy of the correspondence should be retained for the club’s / school's own records and a hard copy should be provided to the Tour manager to take with them.

Please note that at certain times of year we receive a considerable number of Tour approval and similar requests. Whilst we will do our best to process your application as quickly as possible, applicants are recommended to plan accordingly.

Further Help

If you can't find the information you're looking for, have a specific query or wish assistance with the processing of your Permission to Tour request please contact Kathleen Munroe at [email protected] or phone 0131 346 5102.