Advice for Clubs

Advice for Clubs


As clubs prepare for the next stages of the Return to Rugby Roadmap, CPOs are starting to process PVG applications for new coaches and other regulated roles. As advised in July, applications should be be made online. The process is working well and to assist with any questions on this new process, guidance can be found by clicking here.

A Safeguarding Webinar will be held on Wednesday 9 September at 7pm, hosted by the Safeguarding team. The webinar will provide practical advice to CPOs around Return to Rugby, the PVG process and how to respond to concerns. Further details and registration details will be issued week commencing 31 August 2020 and is open to CPOs and any other club members who coach or are involved in youth rugby.

Please be aware that the safeguarding team are working part time hours at present – both Karen Burnett and Faye Henderson full day Monday, Karen also Wednesday mornings and Faye Thursday mornings. Email queries and PVG applications are being processed as swiftly as possible, however any more urgent queries can be sent to [email protected]

Club Child Protection Officers 

Each Club is required to have a Club Child Protection Officer (CPO) appointed and confirmed to their Regional Manager as part of the Club Sustainability Award. Details should also be confirmed on the SCRUMS data management system.

Clubs should notify any changes in their CPO details by emailing [email protected].

The CPO role is an important one and should cover the following broad areas:

  • Work with other member of the club to ensure that children enjoy a welcoming, safe, friendly and helpful environment
  • Ensure the club has a Child Protection / Safeguarding Policy that is available on the club website, available on request and understands the principles in the policy
  • CPO name and contact details are visible in the clubhouse, on the club website and that they are visible and approachable at the club (within reasonable parameters).
  • • Complete Child Protection and Safeguarding Training within 6 months of their appointment. 
  • CPO must be Members of the PVG Scheme.
  • CPO to manage the PVG Memberships within the club. Any person carrying out REGULATED WORK must have a PVG number which should be notified against the Youth Coach listed in SCRUMS. (details of the PVG process follow below)
  • CPO should keep a record of all PVG numbers.
  • Take responsibility for dealing with concerns, contacting the relevant people to take forward – either through Scottish Rugby Child Protection team, NSPCC/Children 1st or Police Scotland if required.

Help and support for Club CPOs is available through the Scottish Rugby Safeguarding Team ([email protected]) or 0131 346 5000.


Guidance Documents

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